Admin Officer

A Reputable ICT Firm   |  Greater Accra Region

Specialization

Administrative

Preferred Years of Experience

1 - 3 years

Available Slots

1

Application Deadline

Mar 13, 2018

Job Description

A Reputable ICT Firm seeks the services of an Admin Officer

 

Job Title: Admin Officer

 

Job Location: Accra, Greater Accra

 

Job Description 

  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • General clerical duties including photocopying, fax and mailing
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine enquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules
  • Record, compile, transcribe and distribute minutes of meetings
  • Open, sort and distribute incoming correspondence
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones, parking and petty cash

 

Qualification and Requirements

  • A minimum of an HND is required
  • At least 1-3 years work experience
  • Computer skills and knowledge of relevant software
  • Knowledge of operation of standard office equipment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management

 

Key Competencies

  • Communication skills - written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service orientation
  • Teamwork
Back to search results
 
Login to Apply