Administrative Assistant

A Reputable Manufacturing Production Company   |  Greater Accra Region

Specialization

Administrative

Preferred Years of Experience

5 - 7 years

Available Slots

1

Application Deadline

Mar 5, 2018

Job Description

A Reputable Manufacturing / Production Company seeks the services of an Administrative Assistant

 

Job Title: Administrative Assistant

 

Job Location: Accra, Greater Accra

 

Job Description

  • Manages the day – to – day activities, diary and calendar of the Managing Director
  • Drafts letters and memos for and on behalf of the Managing Director
  • Manages and schedules appointments within the office of the Managing Director
  • Dispatch all outgoing letters and memos and keeps all personal and confidential files
  • Ensures the safety and confidentiality of official documents
  • Receives all incoming letters and memos for onward submission to the Managing Director
  • Handles all the Secretarial duties of the Managing Director Secretariat
  • Files all letters on personal files and keeps all administrative files
  • General duties (i.e. managerial, administrative or other)
  • Any other duty assigned by supervisor

Key Performance Indicators

  • Ensure that all correspondence are properly filed for ready reference
  • Act promptly on all correspondence
  • Minute writing during Management meetings
  • Follow up on actions taken during Management meetings
  • Ensure that bills are processed for approval
  • Timely dispatch of all incoming letters and memos

 

Qualification and Requirements

  • A minimum of a degree in the Social Sciences or a  Higher National Diploma in Secretaryship
  • At least 5 years relevant working experience as administrative or personal secretary of a senior management member
  • Good planning and organising skills
  • Excellent computer skills and advanced knowledge of microsoft office suite especially word and powerpoint
  • Good analytical skills
  • Communication skills
  • Very good writing skills
  • Ability to maintain confidentiality
  • Dependable
  • Ability to work under extreme pressure
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