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Administrative Assistant

The African Capacity Building Foundation (ACBF)   |  Greater Accra Region



Preferred Years of Experience

5 - 7 years

Available Slots


Application Deadline

Feb 28, 2017

Job Description

The African Capacity Building Foundation (ACBF) was Established in 1991 to Build Sustainable Human and Institutional Capacity in Support of Africa’s Development. The Foundation’s goal is to improve the lives and prospects of people throughout the African continent. ACBF supports capacity development in Africa through grants making, knowledge sharing and technical assistance to countries and regional and sub-regional organizations. ACBF’s approach to capacity development focuses on addressing capacity needs and gaps as well as on stakeholder ownership of interventions, project and program sustainability and synergy of interventions with other development funding institutions

We seek the services of an Administrative Assistant


Job Title: Administrative Assistant


Job Location: Accra, Greater Accra


Job Summary

  • The Administrative Assistant provides a full range of administrative support to the department, coordinate and monitor actions in support of department work activities ensuring high quality, accuracy and consistency of work


Job Description

  • Provide administrative support including drafting, reviewing and dispatching of correspondence, reports, documents; independently draft and finalize correspondence of administrative nature such as Note Verbales, interim replies and presentations as guided by supervisor
  • Develop and maintain the department’s database of projects and programs and to ensure coherence of programme work and activities. Remind Supervisor of deadlines and maintain a follow-up system
  • Organize the travel arrangements for staff members and consultants of the department, including raising travel requests, visa applications, finalizing travel
  • itineraries and hotel bookings etc; and following up and maintaining records on the submission of Statement of Expenses (SOEs)
  • Manage event calendars for the department and assist with planning and arranging logistics for meetings and workshop and process all necessary documentation
  • Receive, screen and log all incoming and outgoing correspondence, search for
  • information, update and maintain unit filing system (paper based, electronic and database of all records and files)
  • Ensure that staff members in the department have required office supplies to perform their duties, and provide other duties as required
  • Perform other duties assigned by the Manager and Officers of the department


Qualification and Requirement

  • A minimum of a Bachelor’s degree in Business or Public Administration, Social Sciences from an accredited institution. Secretarial training would be an added advantage
  • At least five years’ of progressive and relevant administrative experience is required. Experience in usage of Microsoft office software packages and knowledge of spreadsheet and database packages
  • Very good knowledge of English and French (written and spoken)



  • Planning and organising
  • Teamwork and collaboration
  • Communication
  • Respect for organisational,intercultural and ethical values
  • Learning and Innovation
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