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Administrative Assistant

Aim Digital   |  Greater Accra Region

Salary Range

₵350.00 to ₵500.00 per month

Specialization

Customer Service

Preferred Years of Experience

3 - 5 years

Available Slots

1

Application Deadline

Jun 10, 2017

Job Description

Aim Digital seeks the services of an Administrative Assistant

 

Job Title: Administrative Assistant

 

Job Location: Accra, Greater Accra

 

Job Description

  • Provide administrative support including drafting, reviewing and dispatching of correspondence, reports, documents; independently draft and finalize correspondence of administrative nature such as Note Verbales, interim replies and presentations as guided by supervisor
  • Develop and maintain the company;s database of projects and to ensure coherence of work and activities. Remind Supervisor of deadlines and maintain a follow-up system
  • Organize the travel arrangements for staff members and consultants of the company, including raising travel requests, visa applications, finalizing travel itineraries and hotel bookings etc; and following up and maintaining records on the submission of Statement of Expenses (SOEs)
  • Manage event calendars for the company and assist with planning and arranging logistics for meetings and workshop and process all necessary documentation
  • Receive, screen and log all incoming and outgoing correspondence, search for information, update and maintain unit filing system (paper based, electronic and database of all records and files)
  • Ensure that staff members in the company have required office supplies to perform their duties, and provide other duties as required
  • Perform other duties assigned by the Manager and Officers of the company

 

Qualification and Requirements

  • Holders of SSCE or WASSCE or Diploma in Business Studies or HND
  • At least two (2) years working experience from working in the same role
  • Applicants must have experience from Graphic Designing firm
  • Applicants must have knowledge of graphic designing software and the Microsoft office suite (word, excel etc.)
  • Applicants must have excellent records keeping and filing skills
  • Applicants must have the ability to handle many tasks at the same time
  • Applicants must have excellent communication and interpersonal skills
  • Applicants must have good customer care skills
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